Project & Marketing Operations Coordinator (Part-time)

About Us:

Blair Property Group is a forward-thinking, full-service project marketing team specializing in off-the-plan residential sales. We are driven by innovation and a strong commitment to excellence across all aspects of property marketing. With multiple high-profile developments in market and others launching soon, we’re looking for our next team member.

The Role

We’re looking for a highly organised and outcomes-focused Project & Marketing Operations Coordinator to help drive efficiency across our business operations, CRM administration, contract admin, internal systems, and project workflows. This is a part-time position (3 days per week to start), ideal for someone who thrives in a structured environment, enjoys solving problems, and takes pride in making sure nothing slips through the cracks. You’ll work closely with the team to support the administration of projects, maintain key systems, manage reports and communications, and coordinate general business activity across marketing, finance, and delivery.

Key Responsibilities

Contract Administration

  • Prepare, review, and issue sales or service agreements

  • Track the status of contracts and ensure timely execution and compliance

  • Coordinate with stakeholders to manage variations and documentation updates

Project & Business Operations

  • Manage project timelines, task lists, and internal workflows to ensure delivery milestones are met.

  • Prepare and distribute meeting agendas, notes, and follow-ups

  • Maintain documentation in a logical and accessible format

  • Assist with supplier follow-up, invoice tracking, and document control

  • Contribute to process improvements that increase internal efficiency

CRM & Reporting Support

  • Maintain and update CRM data (Salesforce experience preferred)

  • Track project activity and team actions through internal systems

  • Support the preparation of weekly and monthly business reports

  • Help ensure data integrity and drive reporting accuracy

Marketing & Communications Coordination

  • Coordinate updates across digital listings, client databases, and internal content repositories.

  • Support basic campaign logistics, marketing scheduling, and lead management

  • Help organise internal and external meetings, including stakeholder communications

Qualifications & Experience

  • 3+ years of experience in administration, operations, or contracts support

  • Strong attention to detail and ability to manage competing priorities

  • Experience with CRM and finance systems — Salesforce and Xero experience preferred

  • Strong written communication and report-writing skills

  • Ability to work independently while contributing to team outcomes

  • Experience in property, legal, or professional services sectors preferred

This role offers flexible working arrangements